Rainbow Council Membership Resources

Unit Membership Teams may find the following resources helpful for recruiting and retaining scouting families.  Feel free to use and share these resources as needed.  Have a resource to share or see a need for a new resource – please reach out to us at membership@rainbowcouncil.org.

 Adventure On 2022

For the Fall of 2022, Rainbow Council is proud to announce our AdventureOn Day on October 15th!  From June 6th to October 3rd, each NEW scout, recruiter, and their family is invited to join us for a fun day of Adventure out at RSR. We’ll have climbing, bbs, archery, hikes, scavenger hunts, Scout crafts, and more!  The event is free and a great way to learn about all the fun things Scouting with Rainbow Council has to offer.  Preregistration is required.

AdventureOn Day Event Details and Registration

AdventureOn Day 2022 – Half Sheet Flyers

Our Spring of 2022 Adventure On – Recruit and Save reimbursement forms are still available. Remember that from January 1st through June 5th each NEW scout that joined earned each member of your unit 1% off a Rainbow Council camp this summer!

Adventure On 2022 – Cub Scout Reimbursement Request Form

Adventure On 2022 – Scouts BSA, Venturing, and Exploring Reimbursement Request Form

Flyers are available for customization and printing for FREE! Preview the flyers and request your custom text at the links below.  Please allow at least one week’s processing time for us to prepare your flyers.

Below you will find suggested timelines to run your fall recruitment campaign.

Sample Fall Recruitment Timeline – Cub Scouts

Below you will find suggestions and templates for what to include in your Cub Scout recruitment packets.  Each template can be customized to your specific unit details including you unit number, charter organization, and meeting location.

Descriptions of Packet and Contents

Packet Labels
What is Cub Scouting
Uniform Requirements

Lion Packet Labels
Lions Program

Registration Checklist
Den Placement Form
Permission to Use and Publish Photos

Below you will find suggestions and templates for what to include in your Scouts BSA recruitment packets.  Each template can be customized to your specific unit details including you unit number, charter organization, and meeting location.

Descriptions of Scouts BSA Packet and Contents

Scouts BSA Packet Labels
Troop XYZ Welcome Information

Troop Registration Checklist
Permission to Use and Publish Troop Photos

Below you will find suggestions and templates for PowerPoints to share with prospective families during multi-unit roundups or unit orientation nights. Each template can be customized to your specific unit details including you unit number, charter organization, and meeting location.

Cub Scouts Recruitment Roundup
Scouts BSA Recruitment Roundup

Pack XYZ New Family Orientation

Below you will find suggestions and templates for calendars to share with your families. Each template can be customized to your specific unit details including you unit number, links, and events.

Pack 123 Calendar 2022-2023

Below you will find suggestions and templates for what to send to new scouts once they have joined your unit.  Each template can be customized to your specific unit details including you unit number, website, and Facebook page.

New Cub Scout Follow-up Email
Welcome to Pack XYZ
Additional Contact Form – Cub Scouts

New Scout BSA Follow-up Email
Welcome to Troop XYZ
Additional Contact Form – Scouts BSA

A great way to ensure retention of current Scouts and families as well as recruit new ones, is to run annual surveys and use the results during your annual planning meetings.  Below you will find suggestions and templates for what to include in the surveys and flyers to point families to an online version of the survey (should you create one in a tool like SurveyMonkey or Google Forms).

Survey Flyer
Pack Parent Survey
Troop Parent Survey

Unit Key 3s and New Member Coordinators (or their designees) have access to unit Leads and Applications in my.scouting.org. Below you find tips, tricks, and best practices for managing these for your units

How to assign a designee for my.scouting.org roles

Typically, Leads, also known as Invitations, are submitted manually by prospective families who have found the unit’s pin on beascout.org. As this is the family’s first impression of your unit, it is important to follow-up quickly and invite them to check out your unit.

Invitation Manager Instructions
Invitation Review Process

Online Applications for scouts and leaders can be submitted through the unit’s pin on beascout.org or through a roster transfer from one unit to another. As the final barrier between your new member and scouting, it is important to follow-up quickly and get the application processed. Remember that just like paper applications, only the unit’s Charter Organization Representative can approve adult applications.

Application Manager Instructions

Application Review Process

The Membership and Marketing Team at BSA National also have some great sources for recruiting materials. Below you find some of the highlights.

BSA Brand Center
What is the BSA Brand Center?
BSA Brand Center

Recruitment videos to add to your unit website
Cub Scout videos
Scouts BSA videos
Venturing videos
Exploring videos

Recruitment videos to share with perspective families (from BSA Communications)
Welcome to Cub Scouting!
Troops in Action – Scouting For All

Resources for Cub Scout Leaders
Cub Scout Leader National Resources